Before talking with time management, the first thing that one should consider is to learn ‘time’. An according to a certain definition “time is the point or period at which things occur.” In other words, time is when things happen.
Basically, there are 2 types of time:
- the real time
- and the clock time.
Obviously 1 minute has 60 seconds, 1 hour has 60 minutes, 1 day has 24 hours and lastly 1 year has 365 days. Time passes equally. So when you become 60, you are exactly 60, no less or no more.
Time is relative in real time. Time drags depends on what you are doing. Spending 2 hours at motor vehicles department can feel like twelve years. And yet a 12 year old child seems grown up in two hours.
So clock time or real time, which world you really live?
The main reason why time management gadgets don’t work effectively is that these created systems were designed to manage the clock time.
Let me emphasize
‘Clock time is irrelevant’.
You do not live and have access to the clock time. We live in a real time, a world which time flies when you have fun and drags when you are doing regular taxes.
The good thing is that, real time is mental. It exists and you create it. Anything that you make, you can then manage.
As entrepreneur, you might be interrupted with different directions. While these interruptions cannot be eliminated, you can then say how much time spend and the time you spend on conversations, actions and thoughts that will lead to your success.
The trick is to become the master of your time, each week carry and record
- and your activities.
This practice will help you understand how you get things done during the specified day.
You will see how much time is spent in generating results and the time wasted doing unproductive actions, thoughts and conversations.
You should assign important activities that will contribute to your success.
Your to–do list will get longer and will come to the point that it will no longer be unworkable.
Schedule an appointment that is workable and create high priority schedules. Have discipline on keeping your appointments or everything will be a wasted.
Spend 50 percent of your total time in thoughts, conversation and activities that will produce more results. While interruptions are normal, schedule time for it, plan time that will pull away to what you are doing.
Make a habit to plan your day, at least 30 minutes will work effectively. When your time plan is not complete, don’t even start your day, scheduling your time is the most important time each day.
Take 5 minutes before accepting a task for you to decide the result you want to happen. With this, it will help you oversee your success before doing it. And this will slow your time down.
Five minutes is all you need on each activity for you to determine your desired outcome was achieved. And if not, identify what is missing and fill in the missing part on your next activity.
“Do not disturb” sign is a must if you want to get things done.
Observe concentration by not answering phone or even turn your phone into silent mode and disconnect your messaging.
Never instantly give attention to people unless it is crucial and needs immediate response from you. Also schedule time to do return phone calls and answer your emails.
Block distractions like social media platforms unless you are using these tools to make business.
Take note “it is impossible for you to get everything done”, remember that 20 percent of your thought produce 80 percent results.